Arctos: "Specimen"

[dustymc]

Arctos uses "specimen" and "cataloged item" (="thing someone felt like cataloging" including individuals, lots, co-cataloged individuals, encounters, observations, components of cultural "items," etc.) interchangeably. "Specimen" (in at least some disciplines) is viewed as synonymous with "individual," and our terminology is therefore confusing.

Suggest replacing all occurrences of "specimen" with "record."

[DerekSikes]

I am sad to see this closed - I really dislike the misuse of the term 'specimen' when the things being listed are, say, vials with lots of spiders inside.... so the counts are all wrong. eg. 5 vials of spiders = 5 records in Arctos, but the # of specimens = the sum of the part lot counts (eg a total of 25 spider specimens if each vial had 5 specimens inside). Arctos says there are 5 specimens found, which is wrong. There are 25 specimens found and 5 records found.

[dustymc]

sad to see this closed

Then by all means reopen it! I'm just trying to clean up a bit (because it took me way too long to find something that I KNOW is there...), not reject anything.

FWIW, from my perspective a "specimen" is created when someone decides to catalog something. If you have 5 "specimens" then you need 5 catalog numbers; by assigning one primary identifier you are explicitly declaring that you have one "specimen." There is no inherent relationship between "specimen" and anything else, very much including biological individual.

You also have (explicitly) 25 "whole organisms" (er sumthin) behind those 5 catalog numbers. Bringing that more in view (somehow...) seems completely reasonable to me, and shouldn't (somehow, again...) conflict with the vocabulary when someone's cataloged their share in a biological individual ("8 tissue samples" or "1 skeleton" in two collections), or something that's not biological at all ("3 teacups from a set of 8"), or that only represents something biological ("a record of a spider extracted from some publication").

I have no idea how to do any of that at the moment, but maybe there's a workable path to this somewhere in there.

[AJLinn]

something that's not biological at all ("3 teacups from a set of 8")

So this brings me to a point that I've been meaning to bring up since the cultural collections came into Arctos, and something I have discussed with @sjshirar and @marecaguthrie already. The use of the term "specimen" to refer to cultural items in museums (which may include human remains in archaeology and items in ethnological collections that are considered living beings by their source communities) is fraught with a long history of trauma and colonial dominance over Indigenous peoples around the world. I am concerned that as we bring more cultural collections into Arctos we are inadvertently perpetuating institutional racism and insensitivity to peoples who have already been subjected to more than their fair share.

I'm curious about our ability to change the culture of Arctos by opening a discussion about this. What alternative terms might we use to replace within the Arctos environment the overabundant "specimen," with something else that is more inclusive to all collections we document (including works of art, archival materials, and media), while also considering the issue that @DerekSikes brings up.

Knowing that many of our Arctos colleagues are not paying attention to the conversations happening here at Github because of the overabundance of email notifications hitting our inboxes over the past few months, I'd like to add this to an AWG and Steering Committee meeting in the near future. It's a request that I hope you will all take some time to think about critically and not just react emotionally - I myself have been thinking about how to present the issue for about three years now.

Thank you for your thoughtful consideration of this significant request.

[DerekSikes]

"cataloged record" or simply 'record' is a far more neutral term than
'specimen' and avoids the need to redefine or deal with multiple
contradictory definitions of 'specimen'
-Derek

On Thu, Oct 3, 2019 at 9:30 AM Angela Linn [e-mail] wrote:

something that's not biological at all ("3 teacups from a set of 8")

So this brings me to a point that I've been meaning to bring up since the
cultural collections came into Arctos, and something I have discussed with
@sjshirar https://github.com/sjshirar and @marecaguthrie
https://github.com/marecaguthrie already. The use of the term
"specimen" to refer to cultural items in museums (which may include human
remains in archaeology and items in ethnological collections that are
considered living beings by their source communities) is fraught with a
long history of trauma and colonial dominance over Indigenous peoples
around the world. I am concerned that as we bring more cultural collections
into Arctos we are inadvertently perpetuating institutional racism and
insensitivity to peoples who have already been subjected to more than their
fair share.

I'm curious about our ability to change the culture of Arctos by opening a
discussion about this. What alternative terms might we use to replace
within the Arctos environment the overabundant "specimen," with something
else that is more inclusive to all collections we document (including works
of art, archival materials, and media), while also considering the issue
that @DerekSikes https://github.com/DerekSikes brings up.

Knowing that many of our Arctos colleagues are not paying attention to the
conversations happening here at Github because of the overabundance of
email notifications hitting our inboxes over the past few months, I'd like
to add this to an AWG and Steering Committee meeting in the near future.
It's a request that I hope you will all take some time to think about
critically and not just react emotionally - I myself have been thinking
about how to present the issue for about three years now.

Thank you for your thoughtful consideration of this significant request.

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+++++++++++++++++++++++++++++++++++
Derek S. Sikes, Curator of Insects
Professor of Entomology
University of Alaska Museum
1962 Yukon Drive
Fairbanks, AK 99775-6960

[email protected]

phone: [phone]
FAX: [phone]

University of Alaska Museum - search 400,276 digitized arthropod records
http://arctos.database.museum/uam_ento_all
http://www.uaf.edu/museum/collections/ento/
+++++++++++++++++++++++++++++++++++

Interested in Alaskan Entomology? Join the Alaska Entomological
Society and / or sign up for the email listserv "Alaska Entomological
Network" at
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[mkoo]

I feel some unpacking of terms and educating of curators/users are needed here so added to AWG agenda.

[marecaguthrie]

Thank you so much for bringing this up Angie. This has been one of the
largest stumbling blocks for me when thinking about Arctos and our art
collection. I feel the need to explain and apologize to our artists,
donors, students, and researchers before showing them records.
I hadn't been able to come up with a proposal for an alternative term as I
didn't feel "object" would work for the scientific collections. I had come
to the conclusion that the only solution for our collection was to have a
different interface where that name could be changed. I very much like
Derek's suggestion of "record" or "catalog record". I love how neutral,
accurate, and specific the term is, is as well as it solving the issue of
potentially misrepresenting how many objects or specimens are listed in an
individual record. I recognize that this is a major ask of the biological
collections to consider this change. After thinking it over for so long I
think it comes down to something like "catalog record" not just being more
accurate but also more ethical.

I've included the most emotionally neutral arguments I have below- but I do
think it IS an emotional issue for people in the arts and humanities, the
extent of which, I'm even only now starting to fully appreciate. I will
admit that I didn't understand when I was first starting out just how
loaded the term was.

Here are my observations for consideration at the meeting's discussion:

• It is an inaccurate description of many catalog records in Arctos.
• It has a hurtful/offensive history in arts and humanities disciplines,
  because it is/was used for so long in a way that was dehumanizing and
  associated so closely with other bad practices.
• The populations of people who this term has hurt the most directly are
  the very populations we want to work hard to better represent, celebrate,
  and reach with our collections and associated information.

-Mareca

On Thu, Oct 3, 2019 at 9:30 AM Angela Linn [e-mail] wrote:

something that's not biological at all ("3 teacups from a set of 8")

So this brings me to a point that I've been meaning to bring up since the
cultural collections came into Arctos, and something I have discussed with
@sjshirar https://github.com/sjshirar and @marecaguthrie
https://github.com/marecaguthrie already. The use of the term
"specimen" to refer to cultural items in museums (which may include human
remains in archaeology and items in ethnological collections that are
considered living beings by their source communities) is fraught with a
long history of trauma and colonial dominance over Indigenous peoples
around the world. I am concerned that as we bring more cultural collections
into Arctos we are inadvertently perpetuating institutional racism and
insensitivity to peoples who have already been subjected to more than their
fair share.

I'm curious about our ability to change the culture of Arctos by opening a
discussion about this. What alternative terms might we use to replace
within the Arctos environment the overabundant "specimen," with something
else that is more inclusive to all collections we document (including works
of art, archival materials, and media), while also considering the issue
that @DerekSikes https://github.com/DerekSikes brings up.

Knowing that many of our Arctos colleagues are not paying attention to the
conversations happening here at Github because of the overabundance of
email notifications hitting our inboxes over the past few months, I'd like
to add this to an AWG and Steering Committee meeting in the near future.
It's a request that I hope you will all take some time to think about
critically and not just react emotionally - I myself have been thinking
about how to present the issue for about three years now.

Thank you for your thoughtful consideration of this significant request.

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[Jegelewicz]

I always stumble over "specimen" and I too like the neutrality of "record".

[dustymc]

I think my concerns with 'record' are best understood from http://handbook.arctosdb.org/documentation/catalog.html#understanding-specimen-records. A "record" in Arctos can be a very complex thing (eg, it can absolutely be seen to include things like an artist's entry on Wikipedia), and I would not want to make Arctos appear as some sort of glorified spreadsheet where "the record" could be accurately represented in a less-complex system. I have no better suggestions and don't necessarily see this as a compelling reason NOT to use "record," I just think it will make anyone with a background in complex data slightly twitchy.

I also have some minor possibly-related concerns about how we present the significance of cataloging something. 5 fish cataloged as biological individuals can DO STUFF that 5 fish cataloged as one 'record' cannot - serve as an unambiguous machine-resolvable link between data in GenBank, citations in publications, and tissue samples in museums, for example. That's not an argument against anything @DerekSikes said - users should definitely be able to find and count 'whole organisms' (or any other part, for that matter) - I'd just like to make sure that we don't somehow dilute the significance of assigning unique forever-identifiers in this process.

[campmlc]

Cataloged item?

On Fri, Oct 4, 2019, 4:58 PM dustymc [e-mail] wrote:

I think my concerns with 'record' are best understood from
http://handbook.arctosdb.org/documentation/catalog.html#understanding-specimen-records.
A "record" in Arctos can be a very complex thing (eg, it can absolutely be
seen to include things like an artist's entry on Wikipedia), and I would
not want to make Arctos appear as some sort of glorified spreadsheet where
"the record" could be accurately represented in a less-complex system. I
have no better suggestions and don't necessarily see this as a compelling
reason NOT to use "record," I just think it will make anyone with a
background in complex data slightly twitchy.

I also have some minor possibly-related concerns about how we present the
significance of cataloging something. 5 fish cataloged as biological
individuals can DO STUFF that 5 fish cataloged as one 'record' cannot -
serve as an unambiguous machine-resolvable link between data in GenBank,
citations in publications, and tissue samples in museums, for example.
That's not an argument against anything @DerekSikes
https://github.com/DerekSikes said - users should definitely be able to
find and count 'whole organisms' (or any other part, for that matter) - I'd
just like to make sure that we don't somehow dilute the significance of
assigning unique forever-identifiers in this process.

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[dustymc]

Cataloged item?

I don't like the 'item' part of that - it implies something tangible (unlike eg observations), and it implies "an individual article or unit" which is also often not the case.

[DerekSikes]

I think 'catalog record' is best. Dusty's objections are rather abstract &
involve people misunderstanding the structure of the database, it seems
nothing's going to be perfect so it's a matter of picking a term with the
fewest problems. 'catalog record' has the fewest problems in my opinion.

-Derek

On Mon, Oct 7, 2019 at 6:49 AM dustymc [e-mail] wrote:

Cataloged item?

I don't like the 'item' part of that - it implies something tangible
(unlike eg observations), and it implies "an individual article or unit"
which is also often not the case.

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--

+++++++++++++++++++++++++++++++++++
Derek S. Sikes, Curator of Insects
Professor of Entomology
University of Alaska Museum
1962 Yukon Drive
Fairbanks, AK 99775-6960

[email protected]

phone: [phone]
FAX: [phone]

University of Alaska Museum - search 400,276 digitized arthropod records
http://arctos.database.museum/uam_ento_all
http://www.uaf.edu/museum/collections/ento/
+++++++++++++++++++++++++++++++++++

Interested in Alaskan Entomology? Join the Alaska Entomological
Society and / or sign up for the email listserv "Alaska Entomological
Network" at
http://www.akentsoc.org/contact_us http://www.akentsoc.org/contact.php

[mkoo]

I agree with Derek.

On Mon, Oct 7, 2019 at 8:46 AM DerekSikes [e-mail] wrote:

I think 'catalog record' is best. Dusty's objections are rather abstract &
involve people misunderstanding the structure of the database, it seems
nothing's going to be perfect so it's a matter of picking a term with the
fewest problems. 'catalog record' has the fewest problems in my opinion.

-Derek

On Mon, Oct 7, 2019 at 6:49 AM dustymc [e-mail] wrote:

Cataloged item?

I don't like the 'item' part of that - it implies something tangible
(unlike eg observations), and it implies "an individual article or unit"
which is also often not the case.

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+++++++++++++++++++++++++++++++++++
Derek S. Sikes, Curator of Insects
Professor of Entomology
University of Alaska Museum
1962 Yukon Drive
Fairbanks, AK 99775-6960

[email protected]

phone: [phone]
FAX: [phone]

University of Alaska Museum - search 400,276 digitized arthropod records
http://arctos.database.museum/uam_ento_all
http://www.uaf.edu/museum/collections/ento/
+++++++++++++++++++++++++++++++++++

Interested in Alaskan Entomology? Join the Alaska Entomological
Society and / or sign up for the email listserv "Alaska Entomological
Network" at
http://www.akentsoc.org/contact_us http://www.akentsoc.org/contact.php

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[dustymc]

Lacking better suggestions, I'm also willing to agree with Derek!

[mkoo]

ps. I'm going to incorporate 'catalog record' now in lecture and
grant-writing!

On Mon, Oct 7, 2019 at 9:04 AM dustymc [e-mail] wrote:

Lacking better suggestions, I'm also willing to agree with Derek!

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[AJLinn]

"Catalog record" is consistent with other collection management systems that I've encountered, and is much more neutral and inclusive.
Thank you all for taking part in this conversation. I think it will be a positive change. Now... how do we find all those references to "specimens" everywhere in our documentation, handbooks, etc.?

[dustymc]

how do we find all those references

edit: nocase

grep -ril "specimen" documentation-wiki
documentation-wiki/_documentation/specimen-event.markdown
documentation-wiki/_documentation/archive.markdown
documentation-wiki/_documentation/loans.markdown
documentation-wiki/_documentation/genbank.markdown
documentation-wiki/_documentation/container.markdown
documentation-wiki/_documentation/index.html
documentation-wiki/_documentation/agent.markdown
documentation-wiki/_documentation/redirect.markdown
documentation-wiki/_documentation/attributes.markdown
documentation-wiki/_documentation/identification.markdown
documentation-wiki/_documentation/other-identifying-numbers.markdown
documentation-wiki/_documentation/coordinates.markdown
documentation-wiki/_documentation/media.markdown
documentation-wiki/_documentation/understanding-errors.markdown
documentation-wiki/_documentation/users.markdown
documentation-wiki/_documentation/faq.markdown
documentation-wiki/_documentation/collecting-event.markdown
documentation-wiki/_documentation/specimen-citations.markdown
documentation-wiki/_documentation/locality.markdown
documentation-wiki/_documentation/notifications.markdown
documentation-wiki/_documentation/dates.markdown
documentation-wiki/_documentation/accession.markdown
documentation-wiki/_documentation/encumbrance.markdown
documentation-wiki/_documentation/projects.markdown
documentation-wiki/_documentation/parts.markdown
documentation-wiki/_documentation/sharing-data-and-resources.markdown
documentation-wiki/_documentation/specimen-results.markdown
documentation-wiki/_documentation/geology.markdown
documentation-wiki/_documentation/pre-bulkloader.markdown
documentation-wiki/_documentation/json.markdown
documentation-wiki/_documentation/publications.markdown
documentation-wiki/_documentation/taxonomy.markdown
documentation-wiki/_documentation/bulkloader.markdown
documentation-wiki/_documentation/places.markdown
documentation-wiki/_documentation/catalog.markdown
documentation-wiki/_documentation/higher-geography.markdown
documentation-wiki/_documentation/bulkloader-checklist.markdown
documentation-wiki/_resources/index.html
documentation-wiki/_how_to/How-to-Create-Media-Images.markdown
documentation-wiki/_how_to/National-Park-Specimens.markdown
documentation-wiki/_how_to/How-to-Create-an-Encumbrance.markdown
documentation-wiki/_how_to/How-to-Reassign-Specimens-to-Another-Locality.markdown
documentation-wiki/_how_to/How-to-Upload-Media-to-TACC.markdown
documentation-wiki/_how_to/How-To-Barcode-Cryovials-in-an-Existing-Freezer-Box.markdown
documentation-wiki/_how_to/How-to-Start-a-New-Collection-in-Arctos.markdown
documentation-wiki/_how_to/How-to-Create-a-New-Loan.markdown
documentation-wiki/_how_to/How-to-Change-Locality-Single-Specimen.markdown
documentation-wiki/_how_to/How-to-Create-Labels.markdown
documentation-wiki/_how_to/How_to_Search_for_Specimens_with_Identification_and_Taxonomy.markdown
documentation-wiki/_how_to/How-to-Batch-Update-Agents.markdown
documentation-wiki/_how_to/How-to-load-Data-Entry-linked-Attributes.markdown
documentation-wiki/_how_to/How-to-Search-Project-Publications.markdown
documentation-wiki/_how_to/How-to-choose-the-proper-other-identifier-type.markdown
documentation-wiki/_how_to/How_To_Bulkload_Legacy_Loans.markdown
documentation-wiki/_how_to/new-collection.markdown
documentation-wiki/_how_to/How-to-Create-and-Edit-Parts.markdown
documentation-wiki/_how_to/How-to-Document-Collection-Usage.markdown
documentation-wiki/_how_to/How-to-Create-and-Edit-Attributes.markdown
documentation-wiki/_how_to/How-to-Use-Bulkloader-SQL.markdown
documentation-wiki/_how_to/How-to-Edit-Coordinates-and-Max-Error-of-a-Locality.markdown
documentation-wiki/_how_to/understanding-portals.markdown
documentation-wiki/_how_to/Genbank-Communication.markdown
documentation-wiki/_how_to/How-to-Manage-Taxonomy-Hierarchically.markdown
documentation-wiki/_how_to/How-to-Create-Taxa.markdown
documentation-wiki/_how_to/How-to-Delete-Specimen-Records.markdown
documentation-wiki/_how_to/How-to-Batch-Update-Identifications.markdown
documentation-wiki/_how_to/How-to-Assign-a-Barcode-to-an-Individual-Specimen.markdown
documentation-wiki/_how_to/How-To-Find-Parts for-a-Loan-Using Object Tracking-Existing-Freezer-Box.markdown
documentation-wiki/_how_to/How-to-Create-Citations.markdown
documentation-wiki/_how_to/How-to-Enter-Specimens-in-the-Field.markdown
documentation-wiki/_how_to/How-To-Print-Labels.markdown
documentation-wiki/_how_to/How-to-Search-for-Specimens.markdown
documentation-wiki/_how_to/Understanding-data-entry.markdown
documentation-wiki/_how_to/How-to-Create-a-New-Collecting-Event-for-a-Locality.markdown
documentation-wiki/_how_to/How-to-Start-Object-Tracking.markdown
documentation-wiki/_how_to/How_to_Edit_Taxa.markdown
documentation-wiki/_how_to/How-to-Edit-Catalog-Numbers-for-Individual-Specimens.markdown
documentation-wiki/_how_to/How-to-Create-an-Accession.markdown
documentation-wiki/_how_to/cite-specimens.markdown
documentation-wiki/_how_to/How-to-Link-Genetic-Data-To-And-From-Arctos.markdown
documentation-wiki/_how_to/How-to-Create-a-Publication.markdown
documentation-wiki/_how_to/How-to-Create-and-Edit-Containers.markdown
documentation-wiki/_how_to/How to Enter Observational Data.markdown
documentation-wiki/_how_to/How-to-Edit-a-Specific-Locality.markdown
documentation-wiki/_how_to/How-to-Bulkload-Barcodes-to-Specimen-Parts.markdown
documentation-wiki/_how_to/Understanding-Attribute-Errors.markdown
documentation-wiki/_how_to/How-to-Edit-Coordinates-for-One-Specimen.markdown
documentation-wiki/_how_to/How-to-understand-the-Arctos-Locality-Model.markdown
documentation-wiki/_how_to/How-to-Bulkload-Specimen-Data.markdown
documentation-wiki/_how_to/How-to-Edit-Media.markdown
documentation-wiki/_how_to/How-to-manage-taxonomic-classifications.markdown
documentation-wiki/_how_to/How-to-understand-locality-media.markdown
documentation-wiki/_how_to/How-to-Use-Code-Tables.markdown
documentation-wiki/_how_to/How-to-deal-with-Agent-Bulkloader-results.markdown
documentation-wiki/_how_to/deep-publications.markdown
documentation-wiki/_how_to/How-To-Catalog-Fossil-Material.markdown
documentation-wiki/_how_to/How-to-understand-Project-Funding.markdown
documentation-wiki/_how_to/How-to-Use-Complex-Identifications.markdown
documentation-wiki/_how_to/How-to-Enter-Data-for-a-Single-Record.markdown
documentation-wiki/_how_to/How-to-Batch-Update-Accessions.markdown
documentation-wiki/_how_to/How-to-Create-your-Arctos-Team-Users-and-Operators.markdown
documentation-wiki/_how_to/How-to-organize-projects.markdown
documentation-wiki/_how_to/How-to-Create-and-Edit-Determinations.markdown
documentation-wiki/_how_to/How-to-Use-Issues-in-Arctos.markdown
documentation-wiki/_how_to/How-to-Edit-a-Verbatim-Locality.markdown
documentation-wiki/.git/objects/pack/pack-db7c6f11d63e2e42154faa213b8e883d290234bf.pack
documentation-wiki/.git/index
documentation-wiki/fonts/slabo13px-regular-demo.html

[campmlc]

Oh dear. Any way to do a global search and replace?

On Mon, Oct 7, 2019 at 2:09 PM dustymc [e-mail] wrote:

how do we find all those references

grep -rl "specimen" documentation-wiki

documentation-wiki/_documentation/specimen-event.markdown
documentation-wiki/_documentation/archive.markdown
documentation-wiki/_documentation/loans.markdown
documentation-wiki/_documentation/genbank.markdown
documentation-wiki/_documentation/container.markdown
documentation-wiki/_documentation/index.html
documentation-wiki/_documentation/agent.markdown
documentation-wiki/_documentation/redirect.markdown
documentation-wiki/_documentation/attributes.markdown
documentation-wiki/_documentation/identification.markdown
documentation-wiki/_documentation/other-identifying-numbers.markdown
documentation-wiki/_documentation/coordinates.markdown
documentation-wiki/_documentation/media.markdown
documentation-wiki/_documentation/understanding-errors.markdown
documentation-wiki/_documentation/users.markdown
documentation-wiki/_documentation/faq.markdown
documentation-wiki/_documentation/collecting-event.markdown
documentation-wiki/_documentation/specimen-citations.markdown
documentation-wiki/_documentation/locality.markdown
documentation-wiki/_documentation/notifications.markdown
documentation-wiki/_documentation/accession.markdown
documentation-wiki/_documentation/encumbrance.markdown
documentation-wiki/_documentation/projects.markdown
documentation-wiki/_documentation/parts.markdown
documentation-wiki/_documentation/sharing-data-and-resources.markdown
documentation-wiki/_documentation/specimen-results.markdown
documentation-wiki/_documentation/geology.markdown
documentation-wiki/_documentation/pre-bulkloader.markdown
documentation-wiki/_documentation/json.markdown
documentation-wiki/_documentation/publications.markdown
documentation-wiki/_documentation/taxonomy.markdown
documentation-wiki/_documentation/bulkloader.markdown
documentation-wiki/_documentation/places.markdown
documentation-wiki/_documentation/catalog.markdown
documentation-wiki/_documentation/higher-geography.markdown
documentation-wiki/_documentation/bulkloader-checklist.markdown
documentation-wiki/_resources/index.html
documentation-wiki/_how_to/How-to-Create-Media-Images.markdown
documentation-wiki/_how_to/National-Park-Specimens.markdown
documentation-wiki/_how_to/How-to-Create-an-Encumbrance.markdown
documentation-wiki/_how_to/How-to-Reassign-Specimens-to-Another-Locality.markdown
documentation-wiki/_how_to/How-to-Upload-Media-to-TACC.markdown
documentation-wiki/_how_to/How-To-Barcode-Cryovials-in-an-Existing-Freezer-Box.markdown
documentation-wiki/_how_to/How-to-Create-a-New-Loan.markdown
documentation-wiki/_how_to/How-to-Change-Locality-Single-Specimen.markdown
documentation-wiki/_how_to/How-to-Create-Labels.markdown
documentation-wiki/_how_to/How_to_Search_for_Specimens_with_Identification_and_Taxonomy.markdown
documentation-wiki/_how_to/How-to-Batch-Update-Agents.markdown
documentation-wiki/_how_to/How-to-load-Data-Entry-linked-Attributes.markdown
documentation-wiki/_how_to/How-to-Search-Project-Publications.markdown
documentation-wiki/_how_to/How-to-choose-the-proper-other-identifier-type.markdown
documentation-wiki/_how_to/How_To_Bulkload_Legacy_Loans.markdown
documentation-wiki/_how_to/new-collection.markdown
documentation-wiki/_how_to/How-to-Create-and-Edit-Parts.markdown
documentation-wiki/_how_to/How-to-Document-Collection-Usage.markdown
documentation-wiki/_how_to/How-to-Use-Bulkloader-SQL.markdown
documentation-wiki/_how_to/How-to-Edit-Coordinates-and-Max-Error-of-a-Locality.markdown
documentation-wiki/_how_to/Genbank-Communication.markdown
documentation-wiki/_how_to/How-to-Manage-Taxonomy-Hierarchically.markdown
documentation-wiki/_how_to/How-to-Create-Taxa.markdown
documentation-wiki/_how_to/How-to-Delete-Specimen-Records.markdown
documentation-wiki/_how_to/How-to-Batch-Update-Identifications.markdown
documentation-wiki/_how_to/How-to-Assign-a-Barcode-to-an-Individual-Specimen.markdown
documentation-wiki/_how_to/How-To-Find-Parts for-a-Loan-Using Object Tracking-Existing-Freezer-Box.markdown
documentation-wiki/_how_to/How-to-Create-Citations.markdown
documentation-wiki/_how_to/How-to-Enter-Specimens-in-the-Field.markdown
documentation-wiki/_how_to/How-To-Print-Labels.markdown
documentation-wiki/_how_to/How-to-Search-for-Specimens.markdown
documentation-wiki/_how_to/Understanding-data-entry.markdown
documentation-wiki/_how_to/How-to-Create-a-New-Collecting-Event-for-a-Locality.markdown
documentation-wiki/_how_to/How-to-Start-Object-Tracking.markdown
documentation-wiki/_how_to/How_to_Edit_Taxa.markdown
documentation-wiki/_how_to/How-to-Edit-Catalog-Numbers-for-Individual-Specimens.markdown
documentation-wiki/_how_to/How-to-Create-an-Accession.markdown
documentation-wiki/_how_to/cite-specimens.markdown
documentation-wiki/_how_to/How-to-Link-Genetic-Data-To-And-From-Arctos.markdown
documentation-wiki/_how_to/How-to-Create-a-Publication.markdown
documentation-wiki/_how_to/How-to-Create-and-Edit-Containers.markdown
documentation-wiki/_how_to/How to Enter Observational Data.markdown
documentation-wiki/_how_to/How-to-Edit-a-Specific-Locality.markdown
documentation-wiki/_how_to/How-to-Bulkload-Barcodes-to-Specimen-Parts.markdown
documentation-wiki/_how_to/Understanding-Attribute-Errors.markdown
documentation-wiki/_how_to/How-to-Edit-Coordinates-for-One-Specimen.markdown
documentation-wiki/_how_to/How-to-understand-the-Arctos-Locality-Model.markdown
documentation-wiki/_how_to/How-to-Bulkload-Specimen-Data.markdown
documentation-wiki/_how_to/How-to-Edit-Media.markdown
documentation-wiki/_how_to/How-to-manage-taxonomic-classifications.markdown
documentation-wiki/_how_to/How-to-understand-locality-media.markdown
documentation-wiki/_how_to/How-to-Use-Code-Tables.markdown
documentation-wiki/_how_to/How-to-deal-with-Agent-Bulkloader-results.markdown
documentation-wiki/_how_to/deep-publications.markdown
documentation-wiki/_how_to/How-To-Catalog-Fossil-Material.markdown
documentation-wiki/_how_to/How-to-understand-Project-Funding.markdown
documentation-wiki/_how_to/How-to-Use-Complex-Identifications.markdown
documentation-wiki/_how_to/How-to-Enter-Data-for-a-Single-Record.markdown
documentation-wiki/_how_to/How-to-Batch-Update-Accessions.markdown
documentation-wiki/_how_to/How-to-Create-your-Arctos-Team-Users-and-Operators.markdown
documentation-wiki/_how_to/How-to-organize-projects.markdown
documentation-wiki/_how_to/How-to-Create-and-Edit-Determinations.markdown
documentation-wiki/_how_to/How-to-Use-Issues-in-Arctos.markdown
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[dustymc]

global search and replace

Technically - sure....

First one on the list is http://handbook.arctosdb.org/documentation/specimen-event.html.

The first thing a global replace will do is break all the links to eg http://handbook.arctosdb.org/documentation/specimen-event.html#specimen-event (which are autogenerated by whatever software turns the markdown into html).

Second, this needs synced with UI code - a bunch of "Specimen Event" pages offering "Catalog record Event" help is going to confuse everyone.

Last, "Catalog record Events link Catalog records to Collecting Events" makes me twitchy for some reason. Is it just me (in my defense, I have been starting at plpgsql all day!), or is there a better term for that, or ?? I think this will force us to re-think a lot of "derived" vocabulary and I'm not sure that can be copypastaed in.

I'm still happy to do the replace if that's where ya'll want to start.

[Jegelewicz]

I think replacing in the Arctos UI is the first and most important step because that is what the public sees. As for the links in that list - the documentation filenames don't need to change - just the titles and words in the documents. We can change those file names with care and attention to the links that need updating when we have the free time (probably never), but the links aren't what people see - what they see is whatever text we choose to show them.

See https://github.com/ArctosDB/documentation-wiki/blob/gh-pages/_how_to/How-to-load-Data-Entry-linked-Attributes.markdown which appears everywhere as "How To Approve Attribute Records Entered via Specimen Data Entry Form"

[dustymc]

filenames don't need to change

That's not the problem (although you could make it one by changing them!), it's the auto-generated anchors.

[mkoo]

Here's the google doc for prioritized changes from Specimen to Catalog Record
https://docs.google.com/spreadsheets/d/1-VenrPUJSWRn8ZbfX8B803a2D1sm3k0nj4CFkQZV9Sg/edit#gid=0

[mkoo]

In AWG meeting, we decided to adopt 'catalog record' and as a first
immediate step identify where on the public pages we need to update
interface.
Google doc first pass is here where the page to be changed is at the top
and the enumerated steps below
https://docs.google.com/spreadsheets/d/1-VenrPUJSWRn8ZbfX8B803a2D1sm3k0nj4CFkQZV9Sg/edit#gid=0
(not
sure if this is the best way but change it if you want!)

Please add to this so Dusty can make changes efficiently.
(especially @AJLinn)

We will also have a newsletter article to explain the cultural sensitivity
issues we are attempting to address. Also we may want to explain how our
concept of the 'extended specimen' is unchanged and in fact is better
clarified now.

On Mon, Oct 7, 2019 at 4:33 PM dustymc [e-mail] wrote:

filenames don't need to change

That's not the problem (although you could make it one by changing them!),
it's the auto-generated anchors.

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[marecaguthrie]

This is fantastic news. Thank you so much AWG!

On Thu, Oct 10, 2019 at 1:55 PM Michelle Koo [e-mail]
wrote:

In AWG meeting, we decided to adopt 'catalog record' and as a first
immediate step identify where on the public pages we need to update
interface.
Google doc first pass is here where the page to be changed is at the top
and the enumerated steps below
<
https://docs.google.com/spreadsheets/d/1-VenrPUJSWRn8ZbfX8B803a2D1sm3k0nj4CFkQZV9Sg/edit#gid=0
>
(not
sure if this is the best way but change it if you want!)

Please add to this so Dusty can make changes efficiently.
(especially @AJLinn)

We will also have a newsletter article to explain the cultural sensitivity
issues we are attempting to address. Also we may want to explain how our
concept of the 'extended specimen' is unchanged and in fact is better
clarified now.

On Mon, Oct 7, 2019 at 4:33 PM dustymc [e-mail] wrote:

filenames don't need to change

That's not the problem (although you could make it one by changing
them!),
it's the auto-generated anchors.

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--
Mareca Guthrie
Curator of Fine Arts & Associate Professor of Art
University of Alaska Museum of the North
1962 Yukon Drive
P.O. Box 756960
Fairbanks, AK 99775-6960
[email protected]

University of Alaska Museum of the North: www.uaf.edu/museum
UAF Art Department: https://www.uaf.edu/art/ https://www.uaf.edu/art/
Colors of Nature: http://www.colorsofnature.org/

[Jegelewicz]

@dustymc to make changes to main search page and search results page.

[dustymc]

What should I do with these?

I changed some stuff at http://arctos-test.tacc.utexas.edu

[AJLinn]

Someone suggested this on our Google sheet:

(could these be shorten to Record/Event?)

[Jegelewicz]

@dustymc at AWG meeting last week we discussed this as a high priority. @mkoo suggested we make edits in a branch for you. I have made suggestions, which you can see in Jegelewicz-patch-1

I get "503 Service temporarily unavailable" when I try the link above.

[dustymc]

Github can't process your patch and I don't think I'll be able to use ANYTHING everywhere I need it anyway. Feel free to just edit whatever's running in production at the moment, I think, and we'll figure it out in test when there's a stable test environment.

I made some changes to prod.

[DerekSikes]

Like the new change of 'catalog records' for specimens!

The results of the 'see results as catalog record summary' still needs
editing though: http://arctos.database.museum/SpecimenResultsSummary.cfm

Still says specimens instead of catalog records in the header.

-Derek

-Derek

On Mon, Nov 18, 2019 at 9:54 AM dustymc [e-mail] wrote:

Github can't process your patch and I don't think I'll be able to use
ANYTHING everywhere I need it anyway. Feel free to just edit whatever's
running in production at the moment, I think, and we'll figure it out in
test when there's a stable test environment.

I made some changes to prod.

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--

+++++++++++++++++++++++++++++++++++
Derek S. Sikes, Curator of Insects
Professor of Entomology
University of Alaska Museum
1962 Yukon Drive
Fairbanks, AK 99775-6960

[email protected]

phone: [phone]
FAX: [phone]

University of Alaska Museum - search 400,276 digitized arthropod records
http://arctos.database.museum/uam_ento_all
http://www.uaf.edu/museum/collections/ento/
+++++++++++++++++++++++++++++++++++

Interested in Alaskan Entomology? Join the Alaska Entomological
Society and / or sign up for the email listserv "Alaska Entomological
Network" at
http://www.akentsoc.org/contact_us

[mkoo]

Addressed, discussed, approved and we have Angie's blog post: https://arctosdb.org/specimens-to-catalog-records/

[Jegelewicz]

But it is not fully IMPLEMENTED.

[dustymc]

From http://arctos-test.tacc.utexas.edu:8888/home.cfm

Agents are people, groups, or organizations that collect specimens, determine identifications, attributes, and coordinates, create, authorize, and participate in transactions, author publications, and act in various other roles.

Agents do not collect catalog records. Help?!

[campmlc]

Here is a start:
Agents are people, groups, or organizations that collect and/or create
physical and digital objects including specimens, artifacts, art, and
media; determine identifications, attributes, and coordinates; create,
authorize, and participate in transactions; author publications; and act in
various other roles as identified by collection management needs and
digitization efforts.

On Fri, Feb 21, 2020 at 2:11 PM dustymc [e-mail] wrote:

• UNM-IT Warning:* This message was sent from outside of the LoboMail
  system. Do not click on links or open attachments unless you are sure the
  content is safe. (2.3)

From http://arctos-test.tacc.utexas.edu:8888/home.cfm

Agents are people, groups, or organizations that collect specimens,
determine identifications, attributes, and coordinates, create, authorize,
and participate in transactions, author publications, and act in various
other roles.

Agents do not collect catalog records. Help?!

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[campmlc]

We should probably add:
Agents are people, groups, or organizations that collect, prepare, curate,
and/or create physical and digital objects including specimens, artifacts,
art, and media; determine identifications, attributes, and coordinates;
create, authorize, and participate in transactions; author publications;
manage part locations in object tracking; and act in various other roles as
identified by collection management needs and digitization efforts.

On Fri, Feb 21, 2020 at 2:21 PM Mariel Campbell [e-mail]
wrote:

Here is a start:
Agents are people, groups, or organizations that collect and/or create
physical and digital objects including specimens, artifacts, art, and
media; determine identifications, attributes, and coordinates; create,
authorize, and participate in transactions; author publications; and act in
various other roles as identified by collection management needs and
digitization efforts.

On Fri, Feb 21, 2020 at 2:11 PM dustymc [e-mail] wrote:

• UNM-IT Warning:* This message was sent from outside of the LoboMail
  system. Do not click on links or open attachments unless you are sure the
  content is safe. (2.3)

From http://arctos-test.tacc.utexas.edu:8888/home.cfm

Agents are people, groups, or organizations that collect specimens,
determine identifications, attributes, and coordinates, create, authorize,
and participate in transactions, author publications, and act in various
other roles.

Agents do not collect catalog records. Help?!

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[DerekSikes]

sounds good Mariel!

On Fri, Feb 21, 2020 at 12:21 PM Mariel Campbell [e-mail]
wrote:

Here is a start:
Agents are people, groups, or organizations that collect and/or create
physical and digital objects including specimens, artifacts, art, and
media; determine identifications, attributes, and coordinates; create,
authorize, and participate in transactions; author publications; and act in
various other roles as identified by collection management needs and
digitization efforts.

On Fri, Feb 21, 2020 at 2:11 PM dustymc [e-mail] wrote:

• UNM-IT Warning:* This message was sent from outside of the LoboMail
  system. Do not click on links or open attachments unless you are sure the
  content is safe. (2.3)

From http://arctos-test.tacc.utexas.edu:8888/home.cfm

Agents are people, groups, or organizations that collect specimens,
determine identifications, attributes, and coordinates, create,
authorize,
and participate in transactions, author publications, and act in various
other roles.

Agents do not collect catalog records. Help?!

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--

+++++++++++++++++++++++++++++++++++
Derek S. Sikes, Curator of Insects
Professor of Entomology
University of Alaska Museum
1962 Yukon Drive
Fairbanks, AK 99775-6960

[email protected]

phone: [phone]
FAX: [phone]

University of Alaska Museum - search 400,276 digitized arthropod records
http://arctos.database.museum/uam_ento_all
http://www.uaf.edu/museum/collections/ento/
+++++++++++++++++++++++++++++++++++

Interested in Alaskan Entomology? Join the Alaska Entomological
Society and / or sign up for the email listserv "Alaska Entomological
Network" at
http://www.akentsoc.org/contact_us

[DerekSikes]

FYI - We still have to remove 'specimens' from the summarize records by
results - its a column header and a hotlink and it says 'specimen summary'
with a count of specimens (so 4 different places in a typical summarize
specimens results).

-Derek

On Fri, Feb 21, 2020 at 12:25 PM Derek Sikes [e-mail] wrote:

sounds good Mariel!

On Fri, Feb 21, 2020 at 12:21 PM Mariel Campbell [e-mail]
wrote:

Here is a start:
Agents are people, groups, or organizations that collect and/or create
physical and digital objects including specimens, artifacts, art, and
media; determine identifications, attributes, and coordinates; create,
authorize, and participate in transactions; author publications; and act
in
various other roles as identified by collection management needs and
digitization efforts.

On Fri, Feb 21, 2020 at 2:11 PM dustymc [e-mail] wrote:

• UNM-IT Warning:* This message was sent from outside of the LoboMail
  system. Do not click on links or open attachments unless you are sure
  the
  content is safe. (2.3)

From http://arctos-test.tacc.utexas.edu:8888/home.cfm

Agents are people, groups, or organizations that collect specimens,
determine identifications, attributes, and coordinates, create,
authorize,
and participate in transactions, author publications, and act in various
other roles.

Agents do not collect catalog records. Help?!

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--

+++++++++++++++++++++++++++++++++++
Derek S. Sikes, Curator of Insects
Professor of Entomology
University of Alaska Museum
1962 Yukon Drive
Fairbanks, AK 99775-6960

[email protected]

phone: [phone]
FAX: [phone]

University of Alaska Museum - search 400,276 digitized arthropod records
http://arctos.database.museum/uam_ento_all
http://www.uaf.edu/museum/collections/ento/
+++++++++++++++++++++++++++++++++++

Interested in Alaskan Entomology? Join the Alaska Entomological
Society and / or sign up for the email listserv "Alaska Entomological
Network" at
http://www.akentsoc.org/contact_us

--

+++++++++++++++++++++++++++++++++++
Derek S. Sikes, Curator of Insects
Professor of Entomology
University of Alaska Museum
1962 Yukon Drive
Fairbanks, AK 99775-6960

[email protected]

phone: [phone]
FAX: [phone]

University of Alaska Museum - search 400,276 digitized arthropod records
http://arctos.database.museum/uam_ento_all
http://www.uaf.edu/museum/collections/ento/
+++++++++++++++++++++++++++++++++++

Interested in Alaskan Entomology? Join the Alaska Entomological
Society and / or sign up for the email listserv "Alaska Entomological
Network" at
http://www.akentsoc.org/contact_us

[mkoo]

+1 Mariel
@Derek Sikes [e-mail] do we have that as an issue?

On Fri, Feb 21, 2020 at 4:03 PM DerekSikes [e-mail] wrote:

FYI - We still have to remove 'specimens' from the summarize records by
results - its a column header and a hotlink and it says 'specimen summary'
with a count of specimens (so 4 different places in a typical summarize
specimens results).

-Derek

On Fri, Feb 21, 2020 at 12:25 PM Derek Sikes [e-mail] wrote:

sounds good Mariel!

On Fri, Feb 21, 2020 at 12:21 PM Mariel Campbell <
[email protected]>
wrote:

Here is a start:
Agents are people, groups, or organizations that collect and/or create
physical and digital objects including specimens, artifacts, art, and
media; determine identifications, attributes, and coordinates; create,
authorize, and participate in transactions; author publications; and act
in
various other roles as identified by collection management needs and
digitization efforts.

On Fri, Feb 21, 2020 at 2:11 PM dustymc [e-mail]
wrote:

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From http://arctos-test.tacc.utexas.edu:8888/home.cfm

Agents are people, groups, or organizations that collect specimens,
determine identifications, attributes, and coordinates, create,
authorize,
and participate in transactions, author publications, and act in
various
other roles.

Agents do not collect catalog records. Help?!

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Derek S. Sikes, Curator of Insects
Professor of Entomology
University of Alaska Museum
1962 Yukon Drive
Fairbanks, AK 99775-6960

[email protected]

phone: [phone]
FAX: [phone]

University of Alaska Museum - search 400,276 digitized arthropod records
http://arctos.database.museum/uam_ento_all
http://www.uaf.edu/museum/collections/ento/
+++++++++++++++++++++++++++++++++++

Interested in Alaskan Entomology? Join the Alaska Entomological
Society and / or sign up for the email listserv "Alaska Entomological
Network" at
http://www.akentsoc.org/contact_us

--

+++++++++++++++++++++++++++++++++++
Derek S. Sikes, Curator of Insects
Professor of Entomology
University of Alaska Museum
1962 Yukon Drive
Fairbanks, AK 99775-6960

[email protected]

phone: [phone]
FAX: [phone]

University of Alaska Museum - search 400,276 digitized arthropod records
http://arctos.database.museum/uam_ento_all
http://www.uaf.edu/museum/collections/ento/
+++++++++++++++++++++++++++++++++++

Interested in Alaskan Entomology? Join the Alaska Entomological
Society and / or sign up for the email listserv "Alaska Entomological
Network" at
http://www.akentsoc.org/contact_us

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[DerekSikes]

This is part of the 'remove specimens and replace with 'catalog records'
issue - still unfinished.

On Fri, Feb 21, 2020 at 3:10 PM Michelle Koo [e-mail]
wrote:

+1 Mariel
@Derek Sikes [e-mail] do we have that as an issue?

On Fri, Feb 21, 2020 at 4:03 PM DerekSikes [e-mail]
wrote:

FYI - We still have to remove 'specimens' from the summarize records by
results - its a column header and a hotlink and it says 'specimen
summary'
with a count of specimens (so 4 different places in a typical summarize
specimens results).

-Derek

On Fri, Feb 21, 2020 at 12:25 PM Derek Sikes [e-mail] wrote:

sounds good Mariel!

On Fri, Feb 21, 2020 at 12:21 PM Mariel Campbell <
[email protected]>
wrote:

Here is a start:
Agents are people, groups, or organizations that collect and/or create
physical and digital objects including specimens, artifacts, art, and
media; determine identifications, attributes, and coordinates; create,
authorize, and participate in transactions; author publications; and
act
in
various other roles as identified by collection management needs and
digitization efforts.

On Fri, Feb 21, 2020 at 2:11 PM dustymc [e-mail]
wrote:

• UNM-IT Warning:* This message was sent from outside of the
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From http://arctos-test.tacc.utexas.edu:8888/home.cfm

Agents are people, groups, or organizations that collect specimens,
determine identifications, attributes, and coordinates, create,
authorize,
and participate in transactions, author publications, and act in
various
other roles.

Agents do not collect catalog records. Help?!

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--

+++++++++++++++++++++++++++++++++++
Derek S. Sikes, Curator of Insects
Professor of Entomology
University of Alaska Museum
1962 Yukon Drive
Fairbanks, AK 99775-6960

[email protected]

phone: [phone]
FAX: [phone]

University of Alaska Museum - search 400,276 digitized arthropod
records
http://arctos.database.museum/uam_ento_all
http://www.uaf.edu/museum/collections/ento/
+++++++++++++++++++++++++++++++++++

Interested in Alaskan Entomology? Join the Alaska Entomological
Society and / or sign up for the email listserv "Alaska Entomological
Network" at
http://www.akentsoc.org/contact_us

--

+++++++++++++++++++++++++++++++++++
Derek S. Sikes, Curator of Insects
Professor of Entomology
University of Alaska Museum
1962 Yukon Drive
Fairbanks, AK 99775-6960

[email protected]

phone: [phone]
FAX: [phone]

University of Alaska Museum - search 400,276 digitized arthropod records
http://arctos.database.museum/uam_ento_all
http://www.uaf.edu/museum/collections/ento/
+++++++++++++++++++++++++++++++++++

Interested in Alaskan Entomology? Join the Alaska Entomological
Society and / or sign up for the email listserv "Alaska Entomological
Network" at
http://www.akentsoc.org/contact_us

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+++++++++++++++++++++++++++++++++++
Derek S. Sikes, Curator of Insects
Professor of Entomology
University of Alaska Museum
1962 Yukon Drive
Fairbanks, AK 99775-6960

[email protected]

phone: [phone]
FAX: [phone]

University of Alaska Museum - search 400,276 digitized arthropod records
http://arctos.database.museum/uam_ento_all
http://www.uaf.edu/museum/collections/ento/
+++++++++++++++++++++++++++++++++++

Interested in Alaskan Entomology? Join the Alaska Entomological
Society and / or sign up for the email listserv "Alaska Entomological
Network" at
http://www.akentsoc.org/contact_us

[dustymc]

1. Dropdown menu "Type" shows any, observation, and specimen; replace "specimen"

That's data - see http://arctos.database.museum/info/ctDocumentation.cfm?table=CTCATALOGED_ITEM_TYPE - should be opened as a new issue if it's a problem.

Rest of the spreadsheet should be done.

@campmlc thx I used that

@DerekSikes thx got it

[Jegelewicz]

change "specimen" to "collection"

[dustymc]

I think I just cleaned up the last few in test - tentatively closing.