The-turing-way: Remote collaboration: Establishing protocols

[malvikasharan]

Summary

• Protocols (rules, agenda, tools, format etc.) are the most important way to ensure that remote collaborations are successful. Here is a summary of the main aspects of this point.

What needs to be done?

• [ ] Collact ideas
• [ ] Create bullet points
• [ ] Add a short descriptive list in Turing way

Who can help?

Team members named below

[watson-c]

Summary
The main idea is to set a clear protocol at the beginning of study to set guidelines for the collaborative working arrangement around expectations on communication, timelines and tasks.

What needs to be done?

• Establish key tasks and milestones at beginning of project to determine frequency of meetings - split between sub project groups and whole team
  
  
  
  • By having regular meetings it should reduce loneliness and exclusion from the project while keeping motivation high
  
  
• Consider having a regular timeslot for meetings and be sure to send out calendar invites.
• Meetings will have clear pre defined agenda with an allocated chair and note taker to prevent informality and loss of focus.
• Establish format of communication within whole group and subgroups, e.g. Zoom, Google Docs, Trello.
• Decide on the most appropriate way to share: data, documents, analysis scripts. Consider shared drives and Dropboxes, GitHub etc.
• Once a protocol has been established, circulate and review within the team to ensure a common understanding of tasks and goals.

Who can help?
Everyone in the team can help with this at the beginning of a project, to ensure everyone is happy and understands what is expected

Authors: Rose Sisk, Sian Bladon, Helen Brierley, Alexia Sampri, Marilena Pagoni & Charlotte Watson

[malvikasharan]

Norms for online meeting can be added here.

[malvikasharan]

Added in a subchapter in PR #1566