Community: SIG F2F Process for Contributor Summit Barcelona 2019

[geekygirldawn]

• [x] Put together some guidelines for what we will / will not provide.
• [x] Create a form allowing SIG Chairs to request a F2F.
• [x] Send request form to SIG Chairs
• [x] Allocate space for requested F2F meetings.
• [x] Communication with additional details about F2F logistics
• [x] Move SIG F2F guidelines from Gdoc to repo. PR submitted, waiting for merge
• [x] Final reminder 1-2 weeks out to SIG Leads

[geekygirldawn]

/assign @geekygirldawn
/sig contributor-experience
/area contributor-summit

[geekygirldawn]

@debgiles will we need attendees for the SIG F2F meetings to register to allow us to plan for food, space, etc.? If so, any thoughts on how we want to handle registration for these meetings?

[mrbobbytables]

@geekygirldawn Registration will cover if they are going to just the social or both the social and the contributor summit. We should be good on getting numbers for food etc without requiring additional info on the F2F meetings.

[debgiles]

Correct, as long as they indicated they're coming on Monday, I don't need exact numbers in each SIG F2F. Most of the space is all a similar size, so everyone will receive a similar amount of space for the SIG F2Fs. Thanks!

[nikhita]

/milestone May
/lifecycle active
/priority important-soon

[mrbobbytables]

/area eu-summit

[geekygirldawn]

SIG F2F Details.

NOTE: We are at room capacity and cannot accept any additional requests

Specific room allocations and AM / PM slots will be confirmed after @debgiles meets with the venue to confirm room configurations.

1. SIG UI, Half day - PM, 5-10 people, @jeefy
2. SIG CLI, Half day - PM, 10-15 people, @soltysh
3. Split room:
4. 10am - 11:25: SIG Instrumentation, 90 min - AM, < 25 people, @brancz
5. 11:30-1pm: SIG Windows, 90 min - AM, 10-15 people, @michmike (Schedule in AM)
6. SIG PM, Half day - PM, 10 people, @idvoretskyi
7. SIG Cluster Lifecycle, Half day - PM, 30+ people, @timothysc (@debgiles is seeing if we can get space for more than 30)
8. SIG Scheduling, Half day - AM, 15 people, @bsalamat & @ravisantoshgudimetla
9. SIG KubeBuilder, Half day - AM, 5-10 people, @DirectXMan12
10. SIG VMware, Half day - AM, 14 people, @frapposelli
11. SIG IBM Cloud, Half day - AM, 5-10 people, @spzala
12. SIG Cloud Provider, Half day - PM, 20 people, @andrewsykim
13. SIG Networking, Half day - PM, 5-15 people, @thockin
14. "Release Team Live" discussion (1.15 release team), Half day - PM, 10 core people + additional spectators, @jberkus @claurence

[geekygirldawn]

/close

The reminder is going out with the SIG lead email. Note that the SIG F2F rooms will actually have projectors / beamers!